What’s new: group invoicing and message templates

👋 We have been quiet for a while, but we haven’t stopped improving Sportlyzer.

Here are the most important things we’ve shipped since our last update — the changes worth knowing about, followed by fixes reported by you and other clubs.

And stay tuned: we have more exciting updates on the way.

🧾 Invoicing group settings: one place for group fees and exceptions

Preferences → Invoicing settings → Group settings now brings each group’s fees and individual exceptions into one place.

Set a default monthly fee for the group, then override it for athletes who have a different fee agreed. This replaces the old approach where fees could carry over from the previous month — something that could easily lead to mistakes.

You can also choose which of your club’s bank accounts appears on the invoices for each group. This is useful if your club uses separate accounts for different sections or keeps project money separate from membership fees.

The list of athletes with custom fees also shows their invoicing comments, so you can see the agreed arrangement while setting the fee.

NB! We are enabling this club by club — email us to be next.

Want to start using them?

1. Email support@sportlyzer.com and ask us to enable the new Group invoicing settings
2. Set the default fee for each group and add custom fees where needed
3. Check the invoicing comments when setting custom fees to make sure everything is correct

Read how group fees work in invoicing

✉️ Message templates: yours and the club’s, clearly separated

All message templates are now managed in one place, and you decide who can use each one.

Choose Only me to keep a template personal, or Club’s staff to make it available to everyone at your club. This gives every user a much cleaner overview of the templates available to them.

Sportlyzer’s original templates remain locked, but you can duplicate any of them and customize the wording. You can also mark your preferred version as a favourite. It will then be prefilled the next time you send that type of message.

Set up your templates

1. Go to Messages → Message templates
2. Duplicate an existing template or create one with + New template
3. Customize it and choose its visibility: Only me or Club’s staff
4. Mark it as a favourite if you want it prefilled automatically

⚡ Other improvements

Sportlyzer is faster

Over the past year, we’ve rebuilt much of the infrastructure behind Sportlyzer, including newer server software and a rebuilt database. The result: faster page loads across the web app.

Large exports and reports now run in the background

No need to wait on the page while a large export is being prepared. Keep working and we’ll email you a download link when it’s ready. This also means large Players reports with invoicing data can now be generated without timing out.

Invoicing summary reflects the month you are looking at

If you mark an old invoice as paid, the summary for that month updates accordingly. Keep in mind that this is a live view, not a frozen month-end snapshot. If your accounting workflow requires fixed month-end figures, reply to this email and let us know.

UPN QR codes for Slovenian clubs

Membership fee invoices now include a UPN QR code that can be scanned directly with Slovenian banking apps.

🔧 Also fixed

Many of these came directly from reports by clubs. Thank you for letting us know when something isn’t working as it should.

INVOICING

• Invoicing pages now load faster
• Edited payment amounts appear immediately without reloading the page
• The balance and debt list stays off invoices when you have disabled it
• Invoice dates can now be set to the following month, making it easier to prepare invoices in advance
• Invoicing settings are now organized into tabs instead of one long page

MESSAGES

• Reported email formatting errors have been fixed
• Coaches can email the athletes in their own groups without getting access to the whole club
• Edit & Resend now restores all original recipients
• Sending from the Android app no longer reports a failure when the message was actually sent

CALENDAR AND ATTENDANCE

• Copying last season’s recurring plan no longer creates a duplicate of every training
• The competitions filter in list view now shows all competitions
• RSVP response times are visible again in the invitee list (calendar events)
• Opening an invite link after the deadline no longer changes a Going response to Declined
• The calendar widget on club websites now loads the remaining events under View more
• New locations can once again be added directly in calendar events

ATHLETES AND FILES

• Coaches with permission to access athlete files can now download and upload files from an athlete’s profile. Deleting files and access to legal documents remain restricted to managers.
• Submitting the public join form twice no longer creates duplicate applicants and notifications

APPS AND INTEGRATIONS

• Fixed an issue where the Coach app sometimes did not show all of a user’s clubs
• Fixed several edge cases affecting Coach app login
• Fixed workout syncing from Polar Flow to the training diary
• Fixed the attendance percentage calculation in the group income widget

🔭 Coming next

Our next round of improvements focuses on making your monthly invoicing workflow less manual — from sending invoices and following up on unpaid ones to matching incoming payments.

Rather than promise features before they’re ready, we’ll show you each improvement as it lands.

New app for players and parents

We have released a new and better app for players and parents – Sportlyzer Player. Now both parents and players will use the same app and our old apps Sportlyzer Player App and Sportlyzer Parent App will be soon removed. Please take some time to read the information below so the transfer to the new apps becomes swift and easy. 

Add comments in calendar only for coaches and managers

We have added a new section of comments in the calendar that are only visible to your coaches and managers. This means your coaches can report on what has been done during the workout or you can leave notes to the coaches on what to do during the workout. Additionally, you can get the report on what has been done during each practice via the “Coach Attendance Report”.

Medical Checkup Widget and Notifications

Set how many days prior to the expiration of the medical checkups your athletes will show up on the widget and select specific managers to receive an email notification about it.

Coach Activity Tracking and Analysis

We have added the feature that allows you to easily track and analyze the amount of sessions as well as the time your coaches spend on training, competitions, and events.

Track the hours athletes spend in workout sessions

You can now track not only how many workout sessions your athletes have had but also how many hours they have spent in the sessions. The hours will be tracked based on the marked attendance by the coaches and managers.

Add documents to the player and coach profiles

We are happy to announce that we have added a long-awaited feature, that allows document uploads to the player and coach profiles, thus taking a huge step in the digitalization of your database. We have split the documents into multiple sections for you to easily navigate through the multiple categories of documents.

We’re hiring: part-time Technical Support Specialist

We are looking for a part-time customer support specialist to join our team.

We are looking for a sales-driven business manager to join our team

We are on a search for a multi-skilled person with experience in sales to join our team.

• You don’t necessarily need extensive experience in sales but you do need to have a sales mindset.
• You don’t have to be a seasoned C-level executive, but you have to be an enthusiastic hands-on person who is great at learning new things.

What you will be doing:

• Taking Sportlyzer’s sales from 50 to 100 km/h (this will be your main focus point). You’ll be looking for new sales opportunities, managing the sales team abroad, and also doing calls yourself when needed.
• Managing Sportlyzer software development. You’ll need to study the customers’ problems to make decisions on what should or shouldn’t be built into the software.
• Managing the team. Making sure that everyone on the team is on track with our goals and working towards them.
• Doing everything else that needs to be done. You’ll need to be a jack of all trades who can handle customer requests, do sales and business analysis, pick up a phone when needed, and tackle anything else that comes at you.

You could be the person we are looking for if:

• You feel comfortable with the tasks mentioned above.
• You have very good English (spoken and written).
• You are ready to commit full-time.

What you’ll get:

• Competitive salary
• Stock options of the company
• Possibility for remote work

How to apply:

If this position sparks your interest, send a message to hello [ät] sportlyzer [dot] com with your LinkedIn page or CV and a few paragraphs about what interests you in this job and why you would be great at it.

If you are not interested yourself, feel free to share this post with anyone who you believe would fit our team.

Set participation limits to events

We have just finished developing a long-waited functionality to set participation limits to events. This means that if you can only train 10 people at once, only the first 10 to RSVP, can participate, and others will have to wait for a spot to open up.